Administrative Assistant to the Deputy Chief (Director), Communications at Toronto Paramedic Services. This senior-level administrative role provides specialized support to the Communications area, including Central Ambulance Communications Centre, Education and Quality Improvement, and related functions.
Key Responsibilities
Perform specialized administrative tasks including preparation, investigation, research, review, and oversight of projects
Manage Deputy Chief's schedule including business travel, conference registration, accommodations, and meetings
Prepare and compose documents, summaries, reports, and draft agendas; transcribe and distribute meeting minutes
Coordinate special events, workshops, and Management Team Meetings; liaise with internal divisions and external parties
Review correspondence and contract documents for accuracy and policy conformity; handle confidential/sensitive matters and FOI requests
Qualifications
Considerable experience providing administrative assistance to senior management
Extensive experience with software packages including Word, Access, PowerPoint, Outlook, and Excel
Considerable experience organizing and scheduling meetings, conferences, and special events with various levels of staff and officials
Experience managing large volumes of information in filing systems (hard copy and electronic)
Excellent organizational and time management skills with ability to work independently and prioritize conflicting demands
At a glance
Full-Time, Permanent position
1 position open
Schedule: Monday to Friday, 35 hours per week
Work Location: 4330 Dufferin St, Toronto, M3H 5R9
Affiliation: L79 Full-time
Summarized from the official posting. See the full posting below or apply for complete details.