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Councillor's Assistant I

Ottawa

Posted 1 day ago|Deadline: October 30, 2026

About this job

Councillor's Assistant I provides administrative and legislative support to a City Councillor's office, managing constituent inquiries, scheduling, communications, policy research, and community engagement activities. The role involves working with independence within the Councillor's direction and escalating high-risk or politically significant matters.

Key Responsibilities

  • Manage and coordinate constituent inquiries, concerns, and complaints; determine followup and escalate high-risk matters
  • Communicate approved information and Councillor's position to City staff, residents, stakeholders, and media
  • Maintain office database, tracking systems, and provide status updates to Councillor
  • Monitor Standing Committee recommendations and City Council decisions; review and analyze agendas and reports for impacts and opportunities
  • Coordinate and prepare briefing materials, background information, and draft speaking points for Councillor's meetings

Qualifications

  • Completion of 2 years of community college in Business/Office Administration
  • Minimum 3 years of general office administration, customer service, or related experience
  • Knowledge of large public-sector organization mandate and governance frameworks
  • Proficiency with Microsoft Word, Excel, PowerPoint, Access, and corporate standard software
  • Ability to work independently, maintain confidentiality, and demonstrate initiative, tact, discretion, and sound judgment

At a glance

Employment Type: Multiple Temporary Full Time and Part Time Positions
Term: Up to November 14, 2030
Work Hours: Various hours per week
Location: City Hall, 110 Laurier Avenue West, Ottawa
Application Close: 30 October 2026

Summarized from the official posting. See the full posting below or apply for complete details.

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Job details

Salary
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Experience Level
Mid level
Application Deadline
October 30, 2026
Municipality
Ottawa
Province
Ontario

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Posting

Posted
October 16, 2026
Still listed
Confirmed on the employer's site October 18, 2026
Deadline
October 30, 2026

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