The Town of Huntsville seeks an experienced Executive Assistant to provide confidential administrative, governance, and strategic support to the Mayor, Chief Administrative Officer, and Council in a fast-paced municipal environment.
Key Responsibilities
Manage complex calendars, meetings, events, and travel arrangements for the Mayor and CAO
Prepare agendas, briefing materials, correspondence, reports, and executive presentations
Coordinate meetings involving Council members, senior leadership, government representatives, and community stakeholders
Track constituent matters, correspondence, emerging issues, and follow-up actions
Serve as primary point of contact for residents, businesses, organizations, and government agencies
Qualifications
Post-secondary diploma or degree in Office Administration, Business Administration, Public Administration, Communications, Political Science, or related field, or equivalent education and experience
Minimum 5 years progressively responsible executive or senior administrative experience, preferably in municipal, public sector, governance, or politically sensitive environment
Advanced proficiency with Microsoft 365 applications and experience with electronic records management and meeting management systems
Strong knowledge of municipal government structures, Council-administration relationships, records management, privacy legislation, and customer service
Valid Ontario Class G Driver's Licence and access to reliable transportation
At a glance
Full-time position
35 hour work week
Closing date: October 16, 2026
Location: Town of Huntsville, 37 Main Street East, Huntsville, Ontario P1H 1A1
Summarized from the official posting. See the full posting below or apply for complete details.