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RFP 26-526 - Milton Fire & Rescue Services Records Management System (RMS) Implementation Services $

Town of Milton

Posted 22 days ago|Closes: October 15, 2026 at 11:00 AM ET|Questions due: October 8, 2026 at 12:00 PM ET|0 views

About this RFP

The objective of this request for proposal (RFP) is to select a market-leading proponent to supply a Records Management System (RMS) solution to the Town of Milton.In addition to implementation of the solution, Milton intends to offer the successful Proponent a five (5) year service and support agreement with an optional two (2) additional one (1) year renewal terms. The service and support agreement will commence from the date of project acceptance by the Town of Milton as defined below*.*Project acceptance will occur at the time the supplier and the Town of Milton agree that all implementation tasks required for daily operational use of the system have been completed and/or tested to the satisfaction of the Town. At this time, the vendor will provide full access to the system for the Town’s use. The five (5) year service and support agreement will commence once the project has been accepted and an agreement has been executed by both parties

Dates

Posted
September 3, 2026
Closing
October 15, 2026 at 11:00 AM ET
Questions Due
October 8, 2026 at 12:00 PM ET

What to Include in Your Response

Standard RFP Response Requirements

  1. 1
    Company Overview: Brief description of your firm, years in business, and relevant experience
  2. 2
    Team Qualifications: CVs or bios of key personnel assigned to this project
  3. 3
    Relevant Experience: 2 to 3 case studies of similar municipal projects completed
  4. 4
    Project Approach: Your methodology and approach to the specific requirements
  5. 5
    Project Timeline: Proposed schedule with key milestones
  6. 6
    Pricing & Fees: Detailed fee breakdown (hourly rates, fixed fee, or both)
  7. 7
    References: Minimum 3 municipal references with contact information
  8. 8
    Insurance & Certifications: Proof of required insurance and any relevant certifications
  9. 9
    Conflict of Interest Declaration: Statement confirming no conflicts exist
  10. 10
    Specific Requirements: Any specific requirements mentioned in the RFP description above

Requirements may vary. Always read the full RFP carefully.

RFP Details

Category
IT & Technology
Province
Ontario
Municipality
Town of Milton
Views
0

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