NOI-2026-0085 - Fibre Municipal Area Network

Notice of intent to Award ForFibre Optic Cable Work Notice of Intent to Award No.: 2026-0085Issued: October 13, 2026 This document has been edited or refined with AI support; reviewed and verified by a City employee.Notice of Intent to Award (“NOI”)This Notice of Intent to Award is issued by City of St. Albert (the “City’) for procurements as required by policy and trade agreements in relation to a specific procurement, as detailed below. This is a public notice indicating to the vendor community that the City intends to award a contract for goods, services or construction to a pre‐identified vendor, thereby allowing other vendors to signal their interest in bidding, by submitting a Statement of Capabilities. If no vendor submits a Statement of Capabilities that meets the requirements set out in this NOI, on or before the closing date specified above, the City may then proceed with the award to the pre‐ identified vendor.The City has a requirement for fibre optic cable work to enhance the existing City’s municipal area network for City use. The purpose of this NOI is to signal the City’s intention to award a contract for these services and/or goods to the vendor identified in this notice.Before awarding a contract, however, the City provides other vendors with the opportunity to demonstrate that they can satisfy the requirements set out in this NOI by submitting a Statement of Capabilities during the posting period.If other potential vendors submit Statements of Capabilities during the posting period that meet the requirements set out in the NOI, the City may undertake a public bid solicitation process in order to award the contract to a vendor that meets the City’s requirements. If no other vendor submits, on or before the closing date a Statement of Capabilities meeting the requirements set out in this NOI, a contract will be awarded to the pre‐selected vendor.Description of ProcurementThis procurement involves contracting specialised telecommunications services to expand and verify the City’s core fibre optic infrastructure. The selected contractor will perform fibre strand installations (pulling/pushing) and rigorous quality assurance testing across designated municipal locations and corridors.Key Scope of Work:Fibre Installation (Strand Push): Installing high-capacity 144-count fibre optic strands along primary transit routes connecting two facilities to the City's primary hub via two pathways.Infrastructure Integration: Performing strand pushes at up to 10 exterior vault locations.Testing & Quality Assurance: Conducting bi-directional Optical Time Domain Reflectometer (OTDR) and Optical Loss Test Set (OLTS) power meter testing for all newly established links between facilities to guarantee optimal signal integrity and performance.Final Turnover: Completing thorough quality assurance and quality control (QAQC), asset labeling & documentation, stakeholder coordination, strand allocation, and formal system turnover.Justification of AwardNetwork Knowledge, Risk Mitigation & Operational ContinuityEngaging a new contractor for this limited network expansion would require significant onboarding and validation to ensure alignment with existing network records and infrastructure. This introduces risks related to documentation discrepancies, asset mapping inaccuracies, integration challenges, and increased coordination requirements between service providers. These factors could negatively impact future maintenance, troubleshooting, and planned network growth while also increasing administrative oversight and accountability complexities. Maintaining a single provider for both the existing infrastructure and this short-term expansion supports operational continuity, reduces implementation and interface risks, and helps preserve the integrity, reliability, and consistency of the City's active fibre network until the planned competitive procurement process is completed.Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)Any interested vendor must demonstrate in a Statement of Capabilities that it meets the following:Must be authorised, certified, and otherwise qualified to perform installation, maintenance, and repair work on Corning fibre optic cable systems.Must be capable of ensuring that all work is completed in accordance with Corning product specifications and is eligible for the applicable Corning 25-year warranty program.Must provide comprehensive as-built documentation upon completion of the work, including:Cable route/run as-built drawings;Patch panel layouts and port assignments; andFibre cable test readings and records.Must provide complete fibre optic testing results for all installed or modified infrastructure, including industry-standard acceptance testing documentation.Must demonstrate experience performing fibre optic installation, repair, and maintenance activities on active municipal, utility, or enterprise network infrastructure of similar scope and complexity.Award Details Vendor (pre-identified): Chermik Technical Services Ltd Time Frame for Delivery or Length of Contract and Extension OptionsThe term of the agreement will be in effect until the completion of the Deliverables. Value: $20,990.00 excluding GST. Deadline for Statement of CapabilitiesThe submission deadline for this NOI is November 3, 2026, 2:00:00 PM Local time. Contact InformationTo contact the City in relation to this NOI, respondents must initiate the communication electronically through the bidding system. The City will not accept any respondent’s communications by any other means, except as specifically stated in this NOI.For the purposes of this procurement process, Questions related to this NOI are to be submitted through the bidding system only by clicking on the “Submit a Question” button for this specific notice. Statement of Capabilities Submission InstructionsIf you intend to provide a Statement of Capabilities per these NOI requirements, submit by using “Submit a Question” and adding an attachment in the bidding system.Trade Agreements Unless otherwise indicated, and subject to applicable exceptions and exclusions, this procurement is covered by:N/A